Stock, recipe costing and gross profit (GP) for independent cafes
Know what every coffee really makes you.
Quokka keeps track of your stock, supplier prices and recipe costs, then tells you each week what changed your profit and what to do about it. Built for busy cafes with one site or a few.
Busy tills don't always mean a healthy profit.
Prices creep up quietly
Milk, beans and butter go up a few pence at a time. By the time you notice, you've been selling at the old margin for months.
Stock walks out the door
Over-pouring, unlogged waste, the odd freebie. It adds up, and a spreadsheet won't tell you which site or which item.
Nobody has time for admin
You and your team are on the bar. Anything that needs training, a laptop or a quiet hour just doesn't get done.
What it does
The numbers that matter, without the spreadsheet.
Snap an invoice
Take a photo of a delivery note or invoice. Prices and stock update together, and you check them before anything is saved.
Know every recipe's margin
See the cost and gross profit of each drink and dish, per size, including the oat milk and extra shot. Start from ready-made cafe recipes.
Ask “what if…?”
Milk up 10%? Drinks up 10p? Try it and watch each item's margin and your week's profit change as you type. One tap sets prices that hit your target margin.
Every supplier in one place
Delivery days, what you buy from each, their price rises and what you spend. Call or email them from the page, and get told when a price goes up.
Stock counts on your phone
Count one item at a time, in the cellar or walk-in. It shows what should be there, what's missing and what it's worth.
Waste in two taps
Staff log a dropped cake or a tipped jug in seconds, with a reason. You see what it costs and where it happens.
Orders that write themselves
Suggested orders per supplier from what you've sold, their delivery days and how much you like to keep in.
Sales and profit at a glance
Each week's sales and gross profit against your 8-week average, your best week, and the items that earn the most and the least.
Add a site in a minute
Opening another cafe? Add it, do a first count and bring in its sales. Then see each site on its own or all together.
Works in the cellar, with no signal
Counts, waste and deliveries save on the phone and send when you're back in signal. Nothing gets lost.
How it works
Set up in an afternoon. Minutes a day after that.
- 1
Bring in your sales
Export from your till and drop the file in. Square is recognised straight away; any other till is matched once and remembered.
- 2
Add your menu
Pick from cafe recipe templates or describe an item in a sentence. Adjust quantities, and costs fill in from your suppliers' prices.
- 3
Keep it going in minutes
Snap invoices as they arrive, log waste as it happens, and do a quick count when it's due. Every Monday, a short note says what changed your profit.
Made for your team
If they can use Instagram, they can use this.
Big buttons, plain English and one job at a time. Staff open it, see what's needed, and get back to the bar. No training day and no manual.
- Phone first, with a laptop view for the numbers
- One login per person, so you know who logged what
- Every suggestion is checked by a person before it's saved
- Your data stays yours. Export it any time
Pricing
One simple price per site.
£39 / site / month
Planned price, ex-VAT. Every feature in one plan.
Catching one supplier price rise, or a few litres of milk going missing each week, can pay for it. Waitlist members get early access and a say in what we build next.
Questions
When can I use it?
We're building it now with a small group of cafes. People on the waitlist get early access first, in the order they joined.
Which tills does it work with?
Anything that can export a sales file. Square is first. SumUp, Lightspeed, Zettle and others work by matching their columns once. Tell us yours when you sign up so we can make it smooth.
Do I have to count everything every week?
No. A full count once a month and short spot counts on the things that matter (milk, cakes, beans) are enough to see where stock is going.
Does it work without signal?
Yes. Counts, waste and deliveries save on the phone first and send when you're back in signal, so the cellar and walk-in aren't a problem.
Can I see what a price change will do before I make it?
Yes. The what-if tool lets you try supplier price rises and menu price changes, on one item or a whole group, and shows the effect on each item's margin and your weekly profit using your real sales mix. When you're happy, put the new prices on the menu in one go.
Is it VAT-aware?
Yes. Prices are handled ex-VAT, and it knows the difference between what you pay suppliers and what goes on your menu.
I run more than one site. Does that work?
Yes. It's built for one to a handful of sites. Adding a new one takes a minute and walks you through a first count and its sales. See each site on its own or together, and place one order split across them.
Be one of the first cafes to try it.
Join the waitlist and we'll be in touch when early access opens. Tell us a little about your cafe and we'll make sure it works for the way you run things.